We’re Hiring!

 

Office Administrator & Bookkeeper

Jewish Kids Groups is a re-imagined, re-invented and ridiculously cool new educational model, and we are ready to scale.

We have a crisp, fun brand and are looking for our new Office Administrator & Bookkeeper. We require an all-hands-on-deck team player. The right person for this role is someone with related experience, who has a passion for innovating and is excited to help our nonprofit grow.

In this role, you’ll work closely with our Executive Director, Director of Operations, and Accelerator Director. Your primary mission will be to run the financial side of a growing $1.5M organization. You will support and update databases; produce accounting and donor reports; monitor benefits, payroll, and taxes; assist with administrative responsibilities organization-wide; and more. Additionally, you will coordinate and take part in Board meetings, record minutes, and support the Board of Directors.

Job Description:

The Office Administrator & Bookkeeper is responsible for:

  • Bookkeeping: Oversee our organizations financial data and compliance by maintaining accurate books on accounts payable, accounts receivable, and daily financial entries and reconciliations. This includes daily and monthly accounting tasks such as financial reporting, general ledger entries, and record payments and adjustments in Quickbooks.

  • Payroll: Process bi-weekly payroll through ADP software and reconcile in QuickBooks.

  • Tuition Collection: Manage monthly tuition payments for families, make adjustments as needed, apply discounts as required, and answer all questions from parents regarding finance (billing, tuition assistance, refunds, and receipts)

  • Financial Aid Applications: Review applications, confer with volunteer committee, send award notice, apply aid award to tuition.

  • Audit: Manage relationship with the auditors, and be responsible for providing any paperwork or documents needed to auditors on an annual basis

  • Accounts Payable Management: Receive invoices from third party vendors, gain approval from Executive Director & Director of Operations, and finalize payment.

  • Administrative support for hiring and employee onboarding processes: Post job descriptions on hiring websites/social media; collect, review, and sort resumes; respond to candidates promptly; coordinate interviews with managers; send appropriate follow-up; assist in onboarding of new employees; gather tax paperwork for payroll inclusion.

  • CRM Management: Main point of contact for troubleshooting, account rep communications and updates, customer service for parents and teachers (Salesforce, ChildPilot).

  • Board of Directors: Serve as support, including acting Secretary, for all Board Meetings.

  • Manage Organization's General Administrative Activities: Includes supply ordering for office and various school sites, answering and directing new inquires via website and main phone line, manage calendar and scheduling for Executive Director and organizational calendar, etc.

  • Preparations for New School Year: Assist Program Directors in preparing for July/August teacher training and site setup, set up new billing for the school year, and more

  • School Support: Assist with on-call support for schools Monday-Friday 1pm-6pm (i.e. if a teacher calls out sick Admin may go to site in Decatur, Morningside, Sandy Springs, or Brookhaven to support Program Director with school pickup or in classroom help)

  • General Administrative Support, including but not limited to:

    • Provide support to Executive Director and Director of Operations as needed

    • Provide support to Site Directors for site-specific needs including finding and sourcing contractors as needed

    • Maintain relationships with facilities managers & assist in re-negotiating lease on an annual basis

    • Prepare vehicles for start of school year and manage relationship with rental account rep, and other areas as needed

    • Manage relationships with insurance brokers (general insurance, auto insurance, health insurance, worker’s comp, etc.)

    • Assist in preparation and collection of documents needed related to JKG’s DECAL exemption from licensure requirements

Compensation and Benefits

  • $50,000-$60,000 based on experience

  • Flexible and work from home schedule (option to work from JKG’s office at Ponce City Market)

  • Simple IRA Match

  • Employer-sponsored health insurance options

  • $500 annual professional development stipend

  • 20 days of PTO (new hires accumulate 2 days per month)

  • Unlimited sick days

  • Paid Jewish holidays, Federal holidays, and your birthday

Qualifications

  • Bachelor's degree or equivalent experience

  • Experience in Quickbooks Online management required

  • Quickbooks certification preferred

  • Experience in a school setting and/or nonprofit a plus

  • Knowledge of CRM management a plus

  • High attention to detail

  • Meticulously organized

Before you apply:

Feel free to learn more about our team, take a look at our mission/vision/values, and check out all of the national coverage we have received to make sure we're a good fit for you!